Privacy Policy

Ninka Solvenia Secondary School App · Last updated: September 11, 2026

Ninka Solvenia Secondary School App ("the App") is a school administration application for Ninka Solvenia Secondary School, Thambie Village, Tonko Limba, Kambia District. It is used by school staff (teachers and administrators) to manage student and teacher records. This policy explains what information the App collects, how it is used, and how it is protected.

1. Information We Collect

The App collects and stores the following information, entered by authorized school staff:

The App does not use automatic analytics or crash-reporting tools, and does not collect advertising identifiers, precise location, or browsing history.

2. How Information Is Stored

Data entered into the App is stored using the following third-party service providers, acting as data processors on our behalf:

• Firebase Realtime Database (Google) — stores student, teacher, and academic record data.
• Cloudinary — stores uploaded photos and images.

These providers may process data on servers located outside Sierra Leone. We only use them to operate the App and do not permit them to use school data for their own purposes.

3. How We Use Information

• To maintain accurate student and staff records for the school
• To allow authorized staff to look up and manage records
• To contact a parent or guardian regarding their child when needed

We do not sell, rent, or use this information for advertising or marketing purposes.

4. Data Sharing

We do not share student, teacher, or parent/guardian data with third parties, except with the service providers listed in Section 2, which are necessary to operate the App, or where required by law.

5. Children's Information

The App is intended for use by school staff (teachers and administrators), not for direct use by students. Because the App manages records for a secondary school, some student information may relate to individuals under 18. This data is entered and controlled by the school, is used solely for legitimate school administration purposes, and is not shared for advertising or any purpose unrelated to school administration.

6. Data Retention and Deletion

Records are retained for as long as the student or staff member is associated with the school, or as required by school policy. A parent, guardian, or staff member may request that their information be corrected or deleted by contacting the school using the details below.

7. Security

We take reasonable measures to protect information stored by the App, including access controls limiting record entry and viewing to authorized school staff. However, no method of electronic storage is 100% secure, and we cannot guarantee absolute security.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date.

9. Contact Us