Privacy Policy for Bubuya School App

Last updated: August 24, 2026

This Privacy Policy explains how Bubuya School App ("the App", "we", "us", "our") collects, uses, stores, and protects information when schools, staff, and administrators use our application to manage student information and academic records. By using Bubuya School App, you agree to the collection and use of information as described in this policy.

1. Who This App Is For

Bubuya School App is designed for use by schools, school administrators, registrars, and authorized academic staff to manage student registration and academic records. The app is intended to be operated by school personnel on behalf of their institution, not directly by students.

2. Information We Collect

To provide student registration and academic record management, the app may process the following categories of information, entered by authorized school staff:

• Student information: full name, date of birth, student ID, class/grade level, guardian or parent contact details, admission details, and academic records (grades, attendance, and related records).
• Staff/administrator account information: name, email address, phone number, and login credentials of school staff who use the app to manage records.
• School information: school name, address, and related institutional details.
• Usage and diagnostic data: crash logs, performance data, and general app usage statistics to help us maintain and improve the app.

We do not knowingly collect information directly from students through the app. Student data is entered and managed by authorized school staff.

3. How We Use Information

• To enable schools to register students and maintain accurate academic records
• To allow authorized staff to search, view, and retrieve student and school data
• To support admissions processing and administrative reporting
• To maintain and improve app performance, security, and reliability
• To detect, prevent, and address technical issues, unauthorized access, or misuse

4. Data Storage and Security

Student and school data is stored using modern, secure data storage technology, including encryption in transit. Access to student records within the app is restricted to authorized school staff accounts. While we take reasonable measures to protect information, no method of storage or transmission over the internet is completely secure, and we cannot guarantee absolute security.

5. Sharing of Information

We do not sell student or school data. Information may be shared only in the following limited circumstances:

• With the school or institution that entered the data, as part of normal app functionality
• With service providers who help us host and operate the app (e.g., cloud storage providers), under confidentiality obligations
• When required by law, legal process, or to protect the rights, safety, or property of the school, its students, or the app provider

6. Children's Privacy

Bubuya School App is used by school staff to manage records on behalf of students, including minors. The app itself is not directed at children for direct use, and children are not expected to create accounts or interact with the app directly. Student information is entered and controlled by the school, which acts as the data controller for that information and is responsible for obtaining any necessary parental or guardian consent required under applicable law (such as FERPA, COPPA, or GDPR-K, depending on the school's jurisdiction).

7. Data Retention

Student and academic records are retained for as long as needed to fulfill the school's administrative and academic record-keeping purposes, or as required by applicable education record-keeping laws. Schools may request deletion or export of their institution's data by contacting us using the details below.

8. Account and Data Deletion

School administrators may request deletion of their school's account and associated student data at any time by contacting us using the details below, or via our account deletion page:

9. Your Rights

Depending on your location and applicable law, schools and staff may have the right to access, correct, export, or request deletion of data held within the app. Requests should be directed to your school's designated administrator, or to us directly using the contact details below.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in the app or legal requirements. We will update the "Last updated" date above when changes are made.

11. Contact Us