KDEC Primary School
Privacy Policy
Effective date: 29 September 2026
The KDEC Primary School app helps our school keep records of pupils, teachers, fees and school activities. We collect only what the school needs to run, we store it securely, and we never sell it.
Who we are
This app is operated by KDEC Primary School in Sierra Leone ("the school", "we", "us"). This policy explains what information the app collects, why we collect it, and how we protect it.
Who uses the app
The app is used by school staff, such as administrators and teachers, to manage school records. Pupils do not create accounts or use the app themselves.
Information we collect
Depending on how the school uses the app, we may store:
- Pupil details, such as first, middle and last name, class, date of birth, gender and admission information.
- Parent or guardian details, such as name and phone number.
- Teacher and staff details, such as name, subject, class level and contact details.
- School records, such as attendance, results, school fee payments, events and announcements.
- Photos and documents uploaded by staff, such as pupil or staff photos and school files.
- Login details for staff accounts, such as email address.
We do not collect your location, contacts, or any information unrelated to running the school.
How we use this information
- To keep accurate pupil, teacher and school records.
- To track attendance, results and school fee payments.
- To share school news and announcements.
- To make sure only authorised staff can see or change records.
Children's information
Because this is a primary school app, many records are about children. This information is entered by school staff, not by the children. The school collects it as part of normal school registration, with the knowledge of parents or guardians, and uses it only for school purposes.
Where your information is stored
The app uses trusted third-party services to store information:
- Google Firebase stores school records and handles staff sign-in. See the Firebase privacy information.
- Cloudinary stores uploaded photos and documents. See the Cloudinary privacy policy.
Some information is also saved on the device so the app can work without internet, then synced when the device is back online.
Sharing your information
We do not sell, rent or trade any personal information. We only share information with the storage services listed above, or when required by law or by the Ministry of Basic and Senior Secondary Education.
How we protect your information
Only authorised school staff can sign in and access records. Information is sent over secure, encrypted connections. No system is completely secure, but we take reasonable steps to protect the information we hold.
How long we keep information
We keep records for as long as a pupil or staff member is part of the school, and afterwards for as long as the school needs them for official records.
Your rights
Parents, guardians and staff can ask the school to see, correct or delete their information. To make a request, contact the school using the details below. We will respond as soon as we reasonably can.
Changes to this policy
We may update this policy from time to time. The new version will be posted on this page with a new effective date.